Privacy Policy

Privacy Policy

The TobaCentre.ca website (the “Website”) is operated by Toba Centre for Children & Youth Inc. Toba Centre for Children & Youth is committed to protecting the privacy of the personal information of its donors, employees, users of the Website, and other stakeholders. Toba Centre for Children & Youth values the trust of those we deal with, and of the public, and recognizes that maintaining this trust requires that we be transparent and accountable in how we treat the information that is shared with us. This Privacy Policy explains how Toba Centre for Children & Youth collects, uses, and discloses the personal information you may provide while using the Website and any other websites or microsites operated by Toba Centre for Children & Youth, including any tools, apps, forums, event registration pages, social media pages, contest entries, purchases and/or donations (collectively, the “Websites” or the “Website).

By using the Websites, you consent to the collection, use and disclosure of your personal information by Toba Centre for Children & Youth in accordance with this Privacy Policy.

1. Definitions

For the purposes of this Privacy Policy, the following words and variations thereof have the following meanings:

“collection” means the act of gathering, acquiring, recording, or obtaining personal information from any source, including third parties, by any means.

“consent” means voluntary agreement with the collection, use and disclosure of personal information for defined purposes. Consent can be either express or implied and can be provided directly by the user or by an authorized representative. Express consent can be given orally, electronically or in writing. Implied consent is consent that can reasonably be inferred from a user’s action or inaction.

“disclosure” means making personal information available to a third party.

“electronic communications” means the electronic publications, newsletter, blog, and announcements provided by Toba Centre for Children & Youth to users.

“employee” means an employee of Toba Centre for Children & Youth, and for the purpose of this Privacy Policy only, includes independent and other contractors performing services within Toba Centre for Children & Youth.

“personal information” means information about an identifiable individual but not aggregated information that cannot be associated with a specific individual, including donation information, account information, billing information, and any recorded complaints.

“third party” means an individual other than the user, or the user’s agent, or an organization outside Toba Centre for Children & Youth.

“use” means the treatment, handling, and management of personal information by and within Toba Centre for Children & Youth.

“user” means an individual who uses the Website or Websites, including anyone who accesses or visits the Website or Websites.

2. Collection

During your use of the Websites, you may be asked to voluntarily provide the following personal information if the personal information is reasonably required to provide the services accessed, used or requested by you:

  1. information that you provide when you create an account on the Website, complete forms on the Websites, such as your name, email and postal address, and telephone number;
  2. details of any log in or password information in connection with any account set up on the Website;
  3. information that you provide to Toba Centre for Children & Youth in order to give donations, including credit card information;
  4. your correspondence with Toba Centre for Children & Youth employees, including any questions, concerns or comments you may have about the Websites or problems that you report;
  5. comments that you may post to the Websites; and
  6. details of your transactions and requests made through the Websites.

3. Purpose of Collection and Use of Personal Information

Toba Centre for Children & Youth collects your personal information and will use your personal information as is reasonably required for the following purposes:

  1. to respond to questions, comments, requests or complaints that you submit to Toba Centre for Children & Youth;
  2. to process your donations;
  3. to provide income tax receipts, where applicable;
  4. to invest and administer donated funds;
  5. to process your registration for certain events;
  6. to provide you with the electronic communications you request;
  7. to track communications with you;
  8. to improve your experience of the Websites, including to customize website settings;
  9. to analyze use of the Websites and to improve the Websites;
  10. to verify the identities and account information of users who are giving monies through Toba Centre for Children & Youth;
  11. where donors have not requested anonymity, to report to the public the names of donors;
  12. if you register an account on the Website, to establish and maintain your account and to provide the ongoing services you request;
  13. to fulfill a purpose disclosed to you when your personal information is requested; and
  14. to meet legal and regulatory requirements.

Personal information gathered by Toba Centre for Children & Youth is kept in confidence. Toba Centre for Children & Youth employees are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Personal information will only be collected and used by authorized employees in a manner consistent with the activities of Toba Centre for Children & Youth. Toba Centre for Children & Youth does not rent, sell or otherwise disclose any of the personal information you provide to Toba Centre for Children & Youth, other than for those purposes identified above. Toba Centre for Children & Youth does not share or otherwise disclose any of the personal information you provide to Toba Centre for Children & Youth, other than as expressly set out in this Privacy Policy.

Toba Centre for Children & Youth will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. Toba Centre for Children & Youth will retain and use your personal information to the extent necessary to comply with its legal obligations (for example, if Toba Centre for Children & Youth is required to retain your data to comply with applicable laws), resolve disputes, and enforce its legal agreements and policies

4. Disclosure

Toba Centre for Children & Youth may disclose your personal information to:

  1. its employees, agents and service providers for the purpose of enabling these parties to perform a business, professional, charitable or technical support function for Toba Centre for Children & Youth;
  2. a person who, in the reasonable judgment of Toba Centre for Children & Youth, is seeking the information as your agent;
  3. the public, where the personal information is about a donor who has not requested anonymity and the personal information is being disclosed to report the names of all Toba Centre for Children & Youth’s donors; and
  4. as Toba Centre for Children & Youth deems to be necessary or appropriate to: (i) comply with applicable law and legal processes; (ii) respond to requests from public and government authorities, including public and government authorities outside your country of residence; (iii) enforce Toba Centre for Children & Youth’s Terms of Use; (iv) protect Toba Centre for Children & Youth’s rights, privacy, safety, or property, and/or that of its affiliates, you or others; and (v) allow Toba Centre for Children & Youth to pursue available remedies or limit the damages that it may sustain.

If you voluntarily submit, transmit, upload, provide, post or otherwise make available any information, photographs or other content (the “User Content”) to the Websites, certain of your personal information may be automatically included in the posting, transmission, upload or submission, including without limitation, your user name and email address, and this User Content may be collected and used by others. Toba Centre for Children & Youth Toba Centre for Children & Youth has no control over and is not liable for the collection, use or disclosure of any posted, submitted, transmitted, uploaded, provided or otherwise make available User Content or your included personal information by users of the Websites. You are responsible for ensuring the protection of any of your personal information that you submit, post, transmit, upload, provide or otherwise make available on any of the Websites. Toba Centre for Children & Youth recommends that you do not include your home address, job title, telephone number or other more sensitive personal information in any User Content, unless you are entirely satisfied that such information should be made public.

5. Safeguarding Your Personal Information

Toba Centre for Children & Youth is committed to safeguarding your personal information. Toba Centre for Children & Youth uses appropriate security measures to protect personal information against risks such as loss or theft, unauthorized access, disclosure, copying, use, modification or destruction regardless of the format in which it is held. The methods of protection and safeguards used by Toba Centre for Children & Youth may include, but are not limited to, need-to-know access and technological measures, including the use of passwords, encryption and firewalls.

Toba Centre for Children & Youth takes steps in an effort to treat your information securely and in accordance with this Privacy Policy. Unfortunately, the Internet cannot be guaranteed to be 100% secure, and Toba Centre for Children & Youth cannot ensure or warrant the security of any information you provide. Toba Centre for Children & Youth does not accept liability for unintentional disclosure.

6. Accuracy

Toba Centre for Children & Youth is committed to keeping your personal information as complete, up-to-date, and accurate as is necessary for the purposes for which it is to be used. Toba Centre for Children & Youth will promptly correct or complete any personal information found to be inaccurate or incomplete and may request further information from you. Toba Centre for Children & Youth relies on individuals to notify Toba Centre for Children & Youth if there is a change in their personal information that may affect their relationship with Toba Centre for Children & Youth.

Where appropriate, Toba Centre for Children & Youth will transmit amended information to third parties having access to the personal information in question. Upon request, Toba Centre for Children & Youth will provide you with a reasonable opportunity to review the personal information in your file to review its accuracy. Such personal information will be provided within a reasonable time of the request and at a minimal or no cost to you.

Also, upon request, Toba Centre for Children & Youth will provide an account of the use and disclosure of your personal information and, where reasonably possible, will state the source of the information. In providing an account of disclosure, Toba Centre for Children & Youth will provide a list of organizations to which it may have disclosed personal information about you when it is not possible to provide an actual list.

7. Complaints

Toba Centre for Children & Youth will promptly investigate all complaints concerning our compliance with the Privacy Policy and our dealings with your personal information. If a complaint is found to be justified, Toba Centre for Children & Youth will take appropriate measures to resolve the complaint, including, if necessary, amending Toba Centre for Children & Youth’s policies and procedures. You will be informed of the outcome of the investigation regarding your complaint.

8. Withdrawing Consent

You may withdraw your consent to the collection, use or disclosure of your personal information by Toba Centre for Children & Youth at any time, subject to legal or contractual restrictions and reasonable notice.

In certain circumstances, your withdrawal of consent will result in the inability of Toba Centre for Children & Youth to continue providing features of the Websites to you. Please contact Toba Centre for Children & Youth for more information regarding the implications of withdrawing consent.

9. Non-Identifying Information

The Websites may automatically collect certain non-identifying information regarding users of the Websites, such as the IP address of your computer, the IP address of your Internet service  provider, the date and time you access the Websites, the Internet address of the website from which you linked directly to the Websites, the operating system you are using, the sections of the Websites you visit, the pages of the Websites read and images viewed, and the materials you post, submit, transmit, upload or produce to or download from the Websites. This nonidentifying information is used for the operation of our web services, to maintain quality of the services, and to provide general statistics regarding use of our web services. Your non-identifying information may be permanently archived for future use.

The Websites use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies” which are text files placed on your computer to help the Websites analyze how users use the Websites. Cookies enhance the convenience and use of a website. The information generated by the cookie about your use of the Websites (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the Websites, compiling reports on website activity for the Websites’ operators and providing other services relating to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. If you do not want the Websites to collect information through the use of cookies, your browser may allow you to be notified when you receive certain types of cookies and restrict or disable certain cookies. Each browser is different, so you should check your browser’s “Help” menu to learn how to change your cookie preferences. Please be aware that if you disable or reject cookies, doing so may affect your use of the Websites and your ability to access certain features of the Websites. By using the Websites, you consent to the processing of data about you by Google in the manner and for the purposes set out above. Google currently offers a free Google Analytics opt-out tool for Internet Explorer 7- 10, Google Chrome, Mozilla Firefox, Apple Safari and Opera, which is available at http://tools.google.com/dlpage/gaoptout.

The Websites are intended for users located within Canada. Toba Centre for Children & Youth makes no representation that the Websites are appropriate or available for use outside of Canada. Access to the Service from countries or territories or by individuals where such access is illegal is prohibited. If you are visiting our website from the United States, the European Union or other regions with laws governing data collection and use, then please note that you are agreeing to the transfer of your personal information to Canada and processing globally. Accordingly, your personal information may be made available to law enforcement agencies in Canada  under a court order or other applicable law. By providing your information to the Websites, you consent to any transfer and processing in accordance with this Privacy Policy.

10. Inquiries

To submit an inquiry, complaint, request a review of your personal information, correct or update your personal information, withdraw your consent or request more information or additional copies of the Privacy Policy contact our Privacy Officer:

Karen Chymy

Director of Operations

Toba Centre for Children & Youth Inc.

225 Portage Avenue

Winnipeg, MB R3B 2A6

Email: [email protected] by including “Privacy” in your subject line

Phone No.: 204.944.1405

11. Other Websites

The Websites may contain links to other websites or Internet resources. When you click on one of those links you are contacting another website or Internet resource that may collect information about you voluntarily or through cookies or other technologies. Toba Centre for Children & Youth has no responsibility or liability for or control over those other websites or Internet resources or their collection, use and disclosure of your personal information.

12. Privacy Policy Changes

Toba Centre for Children & Youth will review this Privacy Policy on a regular basis to ensure that it is relevant and remains current with changing technologies and laws and the evolving needs of Toba Centre for Children & Youth and its users.